Notice on Switch of Entrance Door Lock System from Physical Keys to Electronic Key System

 Why

• The same keyed locks have been used in all main entrances since our church building was established more than 30 years ago. Many physical keys were copied, lost, and/or in possession by countless members (current or former) or non-members. Our church is far from a good secure and safe situation.
• Because many events are held in our church buildings almost every day and doors are kept unlocked during events. It is too difficult to make sure doors are locked after events are done and all the people leave.
• A new and more intelligent way is needed to strengthen the management of our key distribution and secure our building a lot better.

What

• With the approval of the Board of Elders and Deacons, our church has invested and had an electronic key entry system installed on all primary entrances. Many thanks to Brother David Liu for his hard work on this.
• The new system will allow an authorized user to unlock any primary exterior doors with an electronic key fob. The door will be automatically relocked when the door is closed again.
• With the new electronic key system in place, we are going to kick off a 2-month transition to help our members to switch from physical keys to electronic keys.
• After the transition is completed, the access of all primary exterior doors will be completely switched to the electronic system and all the current physical keys will not be able to open any exterior doors anymore. However, existent physical keys will remain functional on interior doors.

How

• Members who require frequent access to the building complex outside regular hours—defined as three or more times per month—are eligible to apply for an electronic key.
• There is an application form to fill out and submit for approval. The chair, the vice chair, or the general affairs deacon are the designated approvers.
• Upon approval, the applicant will be entitled to obtain a key fob from the general affairs deacon or the building management assistant.
• There is going to be a $20 refundable deposit for the key fob due to its associated cost.
• Key fob holders should take full responsibility for its ownership. No one should lend or transfer a key fob without going through the approval process. Should damage or loss of a key fob occur, report immediately.
• Church will continue to monitor the usage of individual key fobs to make sure frequent users will continue to have possession of a key fob.
• For special events, we encourage making reservations with church admin to keep entrances unlocked during an event
• For special needs, e.g. a group of workers who perform regular duty (landscaping, sanitation, flower arrangement), please contact the General Affairs Deacon or the Building Management Assistant for special arrangement.